• Executive Associate

    Job Locations US-MA-Boston
    Department
    Community Health Academy/Health Investment & Policy
    Type
    Regular Full-Time
  • About Last Mile Health

    Last Mile Health (LMH) saves lives in the world's most remote communities by partnering with governments to bring critical primary care services to the doorsteps of people living in the last mile. Last Mile Health is a registered 501(c)3 non-profit organization with offices in Liberia, Boston and New York. For more information, visit www.lastmilehealth.org.

    General Position Summary

    The Executive Associate is a critical member of the Community Health Academy and Health Investment & Policy teams, responsible for directly supporting the Executive Director, Community Health Academy and Director, Health Investment & Policy. This person will constantly communicate with high level internal and external associates, key stakeholders, and donors. Last Mile Health is seeking a candidate who is capable of handling confidential information, has high attention to detail, and is willing jump into multiple projects at once.

    Essential Job Functions

    Support email and subsequent documentation

    • Draft, track, and follow up on messages as directed by supervisors
    • Send pre-drafted emails as requested
    • Professionally represent LMH through management of email accounts and telephone correspondence

    Support for scheduling and meeting coordination

    • Schedule calls, meetings, appointments, interviews, and other types of speaking engagements
    • Manage calendars
    • Support staff communication by organizing regular check-ins with staff and other key members of the organization
    • Support the Community Health Academy and Health Investment and Policy teams in coordination of meetings and further tasks as listed under meeting coordination
    • Help assemble printed material and slides in advance of both internal and external meetings
    • Support meeting agenda creation
    • Attend meetings as assigned to ensure minutes are taken and distributed and action items are followed-up on in a timely manner
    • Prepare briefing books for conferences and meetings

    Travel and Budget Management

    • Book, track, and arrange travel accommodations
    • Monitor and reconcile budget reports and expenses and prepare and submit expense reports working independently to research and resolve any discrepancies

    Support on writing and editing materials

    • Special projects as assigned for grant writing, concept notes, publications, white papers, and CVs

    Qualifications

    • Bachelor’s degree with concentration in international development or global health preferred
    • At least one year of working and/or internship experience with an international development or global health NGO
    • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and GSuite products
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners
    • Expert-level written and verbal communication skills
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability
    • Emotional maturity
    • Highly resourceful team-player, with the ability to also be extremely effective independently
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
    • Forward-looking thinker, who actively seeks opportunities and proposes solutions

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